Coordinate in preparation, consolidation and approvals of procurement plans, and implementation and monitoring in close association with component leads.Proactively working with the requisitioning person(s) on the full range of procurement issues, provides support and guidance at all stages of the procurement cycle.Preparing the procurement documentation for enhancing internal efficiency and best value for moneyInitiation and organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, their evaluation, and negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.Timely corrective actions on POs with budget checks, errors and other problems.Development of all bidding documentation, in close consultation with project technical experts, programme and operations teams.Assisting procurement activities and help identify most suitable procurement strategies to meet the identified equipment/service needs, in close liaison with UNDP CO units;Ensure that UNDP and donor rules, regulations and procedures as they relate to procurement administration are fully adhered to.Supporting to monitor progress of contracts to ensure that it abides by the stipulated standards, procedures and planned procurement timetable;Assist CO Procurement Unit in preparation of POs and contracts in and outside Atlas, assist in preparation of Recurring Purchase orders for contracting of services, vendors creation and Buyers profile in Atlas.Prepares and assists to prepare project Contracts, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP) cases.Presentation of information on procurement in the project, keeps the procurement trackers up to date at all the times.Assists to finalize the monthly/quarterly consultants and project staff engagement plan in consultation with component leads and the Operations team.Takes lead in initiating the engagement processes once approved TOR;s are available for steps including management approvals, budgetary check clearance, advertisements, collection of data of applicants, formation of evaluation panels, and seeking recommendations from the evaluation panels leading to formal management approvals, and issuance of Purchase order and contracts as applicable.Close liaison with third party hiring firm for timely initiation of actions and ensuring that third part firms delivers its services meeting the contractual parameters for time and quality standards.Working with third party hiring firm for timely processing of monthly payroll.Tracks the Bi-monthly, monthly and quarterly actual achievements against the procurement plans, reporting of variances and suggestions for corrective actions.Maintains and keeps the Consultants and Project staff database updated to track the contract expiries, renewals, and extensions.Process GST exemption cases to MOFA.

Ensure that procurement is carried out in accordance with IRC and donor-specific policies.Prepare RFQs/RFPs, Bid Analysis, Purchase Orders/ Contracts.Coordination with Finance, Admin, and program departments to ensure integrated internal controls, timely payment of vendors, and full, auditable support documentation.Routine communication, coordination, and planning with the relevant requesting staff/programs regarding the order and delivery of supplies.Ensure that all Supplies, services, and equipment required are delivered in time.Establishment and maintenance of professional working relationships with suppliers.Maintain supplier information for regularly purchased items and be informed of current local market conditions.Generate and/or maintain a comprehensive price list for goods, services, and equipment purchased by IRC.Survey the market as needed to determine the availability of vendors, subcontractors, suppliers, or consultants that meet the project needs.Timely forwarding/ submission of payments/accruals to finance with appropriate paperwork defined by IRC and donors.Proper Paperwork and filing (organization) as per IRC guidelines and record is accessible in sequential order.An approved vendor list is up to date all the time including Contracted and authorized suppliers as per IRC guidelines.Prepare GST exemption cases for onwards submission to EAD & maintain updated VAT tracking.Process payment requests for completed procurements, maintain updated procurement tracker and ensure timely payments to suppliers.

• Managed all logistical functions including admin, procurement, inventory & fleet to facilitate smooth implementation of program activities at Provincial and District Levels.
• Ensured that appropriate procedures pertaining to each function are in place, adhered to and all logistics staff received adequate orientation on essential standards, procedures, tools and guidelines.
• Conducted timely & cost effective procurements according to procurement policy & procedures ensuring quality and value for money.
• Published tenders, prepared RFQs, tender/ bid documents and organized purchase committee meetings.
• Provided logistical support in conducting trainings, workshops, and seminars by timely arrangement of venue, travel, stationery and refreshments.
• Managed petty cash for conducting petty purchases & timely utility bill payments.
• Ensured goods/services are delivered in time, invoices compliant to donor requirements submitted to finance & timely payments to vendors.
• Supervised the administrative function to efficiently maintain office environment, accommodation of staff, food arrangements, office record, and organizational service contracts.
• Ensured that fleet tracking system and internal controls are in place to minimize the risks associated with improving efficiency, fuel to fuel consumption, log book maintenance, weekly travel plan, vehicle inspections, productivity and reducing overall cost.
• Ensured proper control of asset and inventory and conducted periodic physical verifications.
• Ensured timely preparation, review and submission of vehicle performance reports, asset tracking reports and procurement reports.
• Ensured all records pertaining to administration, procurements, fleet & asset management are properly archived

• Carried out all procurements as per organizations procurement policy and guidelines.
• Prepared tender documents, RFPs, RFQs, bid comparisons & analyzed proposals/bids against specifications and RFQs by technical evaluation, cost analysis and other terms and conditions with the support of procurement committee.
• Prepared and issued purchase orders/contracts for acquisition of goods and services after negotiation of contractual terms and conditions with the contractors.
• Followed up in time provision of supplies and services by the suppliers.
• Ensured timely submission of invoices to finance after review & technical checks & release of payments to the vendors.
• Maintained up to date vendors list and updated procurement tracker regularly.
• Managed administrative support tasks like arranging lodgings for national & expat staff, arrangement of venues for meetings/trainings, stationery & refreshments for participants.
• Established framework agreements for guest houses, rental vehicles, fuel station and janitorial services
• Established lease agreements for field office and warehouses (food hubs)
• Supervised handling, storage & distribution of office supplies
• Coordinated with security dept. for staff & vehicles movements to and from the field.
• Supervised & ensured proper mechanism is in place to track fleet movement & fuel consumption is regularly monitored for optimal utilization by reviewed log books.
• Ensured regular inspection of vehicles condition (repair & maintenance) & driver’s orientation on SOPs & log book maintenance.
• Managed & supervised 01 Medicine, 01 NFI & 05 food warehouse activities & ensured all logistical measures are in place for stock handling.
• Ensured standard SOPs are adhered with special consideration to medicine and food stocks i.e receiving’s, storages & dispatches
• Ensured short expiries are monitored and reported accordingly for timey distribution with standard FIFO, FEFO protocols
• Prepared forecasts & monthly reports.

• Managed medicine stocks for 12 Static Health Facilities and 08 Mobile Health units
• Ensured medicines are stocked as per standard protocols/ organization SOPs
• Kept proper stock count of all in-coming and out-going goods & updated bin cards, stock registers & tracker regularly.
• Prepared necessary documents for IN/OUT goods. (GRN, STA, Waybill, Gate pass).
• Received goods with proper docs. & dispatched only on pre-approved authorization stock requests.
• Generated consolidated medicine consumption reports of health units & assisted in stock forecasting on the basis of these reports.
• Maintained updated warehouse tracking sheet & submitted reports on daily/weekly/monthly/quarterly basis.
• Conducted independent stock physical counts on monthly & quarterly basis
• Ensured standard SOPs at warehouse e.g. cleanliness, ventilation, temperature, humidity etc.
• Kept updated record of shortly expiring goods and informed related dept. In-time.
• Inspected warehouse premises on regular basis & segregated & reported any damaged goods.
• Archived warehouse data through proper filling donor wise.
• Assigned with additional responsibility of conducting procurements as per SCF policy within the field office SODs.
• Prepared RFQs and issued POs/contracts to potential vendors after technical and cost analysis with the procurement committee.
• Followed up in time provision of supplies and submitted payments to finance after reviewing invoices.
• Updated Procurement tracker regularly and shared with Line manager monthly.
• Supervised admin staff in support tasks for smooth functioning of program activities
• Ensured all invoices are reviewed and processed timely in finance dept.
• Established contracts for office and warehouse buildings & their timely payments with finance team
Temporary Deployment, Peshawar, April-May 2012
• Setup and organized new medicine & NFI warehouse for newly launched emergency response
• Received, stored and dispatched bulk medicine stocks

• Ensured clean warehouse at all times (Daily Inspections)
• Segregated and reported any breakage or losses
• Kept proper track record of all IN/OUT commodities(Both in hard and soft)
• Prepared GRNs on proper documented receipts and mentioned/reported any irregularities
• Dispatched goods on pre-approved authorizations(Stock Releases)
• Updated Stock Ledger, Bin Cards, Stock Cards etc.
• Prepared and submitted Daily, Weekly, Monthly And Quarterly reports.

• Maintained proper medicines stock physically & documented in the health facility.
• Dispensed drugs according to SOP’s / MO’s prescription.
• Prepared fortnightly & monthly medicine consumption reports & maintained minimum stock count available at all times on the basis of these reports.
• Advised patients on rational use of medicines.
• Prepared daily, weekly & monthly reports (DEWS).

• Assisted Pharmacist in conducting chemical analysis of in-process and finished products.
• Inspected & ensured quality control for drugs in formulations & finished products (temperature, humidity etc.).
• Kept & maintained proper documented record of all the chemical analysis reports & also finished products stock count.